AFGRI – Administration Clerks (X4 Positions)

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Location: Cullinan, Winterton, Harrismith, Ogies

Closing Date: 31 May 2024

Reference Number: AO-1566

Overview:
We are looking for an Administration Clerk to efficiently manage the administrative tasks at our branch.

Responsibilities:

  • Compare received stock with delivery notes.
  • File delivery notes and assist with receiving duties as needed.
  • Ensure documents are correctly processed and sequenced in the system.
  • Collect and link invoices with delivery notes and orders electronically.
  • Handle claims for warranties, damaged items, delivery issues, and expired stock.
  • Maintain good relationships with clients and resolve their queries.
  • Generate and manage daily, weekly, and monthly reports (e.g., outstanding claims, purchase orders).
  • Assist with stock-taking and capture stock count sheets in the system.
  • Report stock variances to the line manager.
  • Communicate regularly with suppliers about outstanding invoices and discrepancies.
  • Ensure codes, prices, and stock match orders and received items.
  • Conduct daily cash-ups and ensure compliance with policy for surpluses and shortages.
  • Report daily cash-ups and discrepancies to the Regional Banking Clerk.

Requirements:

Required Minimum Education/Training:

  • Grade 12

Required Minimum Work Experience:

  • 1 year of administration experience

Key Performance Areas:

  • Accurate stock and document management
  • Efficient claims processing
  • Strong client relationship management
  • Effective communication with suppliers
  • Regular reporting and variance management

Technical Knowledge/Competencies:

  • Proficiency in MS Office
  • Strong verbal and written communication skills

Behavioral Competencies:

  • Accuracy
  • Discipline
  • Alignment with management
  • Cooperation
  • Team player

How To Apply:

APPLY

Additional Information:
Correspondence will be limited to shortlisted candidates. If you haven’t heard from us within 30 days of the closing date, please consider your application unsuccessful. Thank you for your interest.

Our hiring process aligns with AFGRI’s Employment Equity Policy. We are required to process your personal information in accordance with the Protection of Personal Information Act, 4 of 2013 (POPIA). Please review the HR Processing Notice on the AFGRI Group website for more details.