Personal Assistant to the CEO
Location: Gaborone
Closing Date: January 6, 2025
Overview
BPOMAS invites applications for the position of Personal Assistant to the CEO. Reporting directly to the CEO, this role provides high-level administrative support, coordinates the CEO’s calendar, and ensures the smooth operation of the Executive Office. The successful candidate will handle correspondence, follow up on outstanding matters, and act as the first point of contact for the CEO’s office.
Key Responsibilities
-Manage the daily operations of the Executive Office, including diary management.
-Prepare documents and correspondence for the CEO’s review and action.
-Take minutes during meetings and ensure timely dissemination of reports.
-Liaise with Heads of Departments to provide updates on performance and project timelines.
-Follow up on reports and outstanding issues as directed.
-Arrange travel, accommodation, and transportation logistics for the CEO.
-Maintain organized records and filing systems.
-Screen phone calls and emails, and address inquiries or requests professionally.
-Administer and manage leave records for the CEO’s direct reports.
-Monitor and replenish office supplies and stationery.
-Plan and coordinate internal and external meetings, including logistics.
-Conduct basic research and provide insights as required.
-Assist in preparing Board Packs and other key documents.
-Liaise with clients and service providers to support office operations.
-Provide logistical support for events, workshops, and key activities.
Qualifications
- Bachelor’s Degree in Business Administration or a related field from a recognized institution.
Experience
- A minimum of 2–3 years of experience as a Secretary, Personal Assistant, or Office Administrator in a corporate environment.
- Excellent communication skills, both written and verbal.
Skills & Competencies
- Strong organizational and coordination skills.
- Customer-focused with a results-driven mindset.
- Proficient stakeholder management abilities.
- Excellent record-keeping and basic administration skills.
- Proficiency in Microsoft Office Suite.
- Agility in managing multiple priorities.
HOW TO APPLY:
OTHER VACANCIES: