Supply Chain Officer – Contracts

Company: Morupule Coal Mine
Location: Palapye, Botswana
Closing Date: 20 March 2025

Overview:

Morupule Coal Mine is seeking a skilled Supply Chain Officer – Contracts to support contract administration by preparing, negotiating, and reviewing company contracts. The successful candidate will play a crucial role in managing tender processes, ensuring compliance with procurement policies, and mitigating commercial risks.

Responsibilities:

-Prepare draft contracts and submit them to the Contracts Manager for quality assurance.

-Issue notifications of contract awards and regret letters to tender participants.

-Manage end-to-end tender processes, including advertising, bid submission, evaluation, and contract awards.

-Initiate, execute, and issue tenders for small works, recommending the most commercially and technically viable offers.

-Ensure all tenders comply with contract management procedures.

-Verify the scope of work/services is formatted correctly and aligns with company requirements.

-Ensure tender requisitions are authorized and that proposed tenderers are registered with Supply Chain Management.

-Complete commercial adjudication documents and incorporate technical assessments from end-users/customers.

-Compile final adjudication reports, including clarifications, and prepare recommendations for Tender Board review.

-Support citizen-owned companies by influencing procurement spending towards local enterprises.

Requirements:

• Education: Bachelor’s Degree in Quantity Surveying, Construction Management, Business Administration, or a related field.
• Experience: Minimum 5 years of post-graduate experience in contract administration and contract management.
• Technical Knowledge:
  • Strong understanding of procurement and tendering processes.
  • Familiarity with contract law and commercial risk management.
  • Ability to analyze contracts and ensure compliance with procurement policies.
  • Experience working with Tender Committees and adjudication processes.
• Regulatory Compliance:
  • Understanding of SHE Management Systems, including ISO 45001:2018 & ISO 14001:2015.
• Other Skills:
  • Strong negotiation and analytical skills.
  • Excellent written and verbal communication.
  • Proficiency in contract drafting and administration.
  • Ability to work independently and collaboratively within a team.