Senior Office Secretary – North East District Council
Location: Masunga, Botswana
Closing Date: 05 May 2025
Employment Type: Permanent (Internal Re-Advertisement)
Vacancy Circular No.: 15 of 2025
Salary Scale: C2 (P156,336 – P185,868 per annum)
Leave: 25 working days per annum
Overview
The North East District Council invites applications from qualified Ministry of Local Government and Traditional Affairs (MLG&TA) employees only for the position of Senior Office Secretary. This is an internal re-advertisement open exclusively to public officers serving within the Ministry, and the position is tenable in Masunga.
Purpose of the Job
To provide comprehensive secretarial and office management services to Deputy Heads of Departments or Deputy Directors performing managerial and administrative duties.
Responsibilities
-Screen and direct clients to the appropriate offices.
-Type letters, reports, savingrams, and minutes in accordance with set standards.
-Manage the office diary and oversee daily administrative operations.
-Supervise and manage the performance of junior staff.
-Retrieve and process data for preparing official information and reports.
-Provide administrative support within divisions, units, or departments.
-Undertake any additional duties as assigned by management.
Qualifications and Experience
i. Direct Entry:
- National Diploma or Higher National Diploma in Secretarial Studies (NDSS/HNDSS), Business Skills, Office Management (BOM), or Office Management and Technology (BOMT) or equivalent
- Minimum of two years’ experience in secretarial services
ii. Promotion Consideration:
- Serving officers with at least two years of experience at the level of Office Secretary
Key Competencies Required
-Timely Decision Making
-Time Management
-Drive for Results
-Written Communication
-Customer Focus
-Ethics and Values
-Integrity and Trust
Benefits
- Medical Aid Scheme: Optional; Government pays 50%, employee pays 50%
- Contributory Pension Scheme: Government contributes 15%, employee contributes 5%
Application Requirements
Applicants should quote the vacancy circular number and include:
- Full name, contact details, address, and certified copy of Omang
- Certified copies of academic certificates
- At least two (2) recent work-related references (12 months or less, with dates)
- Updated Curriculum Vitae (CV)
- Date of first appointment, current post, and appointment letter to current position
Important Notes
- All applications must be routed through the Permanent Secretary, Council Secretary, or Director/Head of Department
- Applications not routed correctly will not be considered
- Only shortlisted candidates will be contacted
- Scanned, faxed, or emailed applications will not be accepted