Job Title: Personal Assistant – Commercial
Location: Kathu, Northern Cape, South Africa
Company: Anglo American – Kumba Iron Ore
Business Unit: Commercial NC Hub
Reference ID: REF70078Q
Work Type: Entry Level / Permanent
Closing Date: 18 April 2025

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Overview:

Anglo American’s Kumba Iron Ore business is seeking a highly organized and detail-oriented Personal Assistant to support the Commercial Manager at the Northern Cape Hub. This is a vital administrative role that ensures the smooth and professional management of daily office operations, with a strong focus on logistical coordination, document control, financial processing, and stakeholder communication.

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Key Responsibilities:

1. Health and Safety:

• Promote and maintain compliance with health, safety, and housekeeping standards.
• Participate in SLAMs, High Potential Hazards (HPHs), and risk assessments.
• Ensure the close-out of all assigned safety actions.

2. Performance & Delivery:

Logistics Management:

• Coordinate travel, visas, and accommodation for the Commercial department.
• Schedule and manage departmental meetings, visits, and consultant arrangements.
• Maintain departmental calendars and bookings for meeting rooms and equipment.

General Office Administration:

• Manage diaries, process orders, and perform daily office support duties.
• Order stationery and consumables, take meeting minutes, and assist with time-related activities.
• Handle ad-hoc administrative tasks across the department.

Financial Management:

• Process requisitions and SAP orders.
• Reconcile travel and general expenses.
• Log invoices and liaise with accounts for timely payments.

Document Control:

• Manage documentation in line with company procedures and compliance standards.
• Maintain accurate filing systems for easy access and retrieval.
• Distribute internal and external documents, including reports and memos.
• Conduct background searches and compile relevant documentation for decision-making.

Monthly Reporting:

• Prepare and compile monthly reports for stakeholders and management teams.

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Qualifications and Requirements:

• Grade 12 / N3 Certificate
• Secretarial/Administrative qualification (NQF Level 4)
• Valid South African Code B Driver’s Licence

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Experience and Competencies:

• 3–5 years’ experience in an administrative or secretarial role, ideally in a corporate environment.
• Proficiency in Microsoft Office, SAP, and Excel.
• Strong organizational, multitasking, and prioritization abilities.
• Understanding of client service, confidentiality, and workflow efficiency.
• Familiarity with data analysis and report preparation.
• Team collaboration and support in cross-functional environments.

APPLICATION PROCESS