How to Apply

Applications must be submitted online.

The Department states that faxed and hand-delivered applications will not be considered.

Applicants can use the Gauteng Government recruitment platforms:

When searching for the vacancy, use:

Position: Administration Clerk Level 5
Reference: refs/056283
Department: Department of Health
Location: Tambo Memorial Hospital

Z83 Application Requirements

Applications must be submitted using the new Z83 application form.

The Z83 must be:

• Fully completed
• Initialled where required
• Signed
• Completed accurately
• Consistent with the information provided on your CV

Under the Department where the position was advertised, state:

Department of Health

The Z83 is obtainable from Public Service Departments or through the Department of Public Service and Administration.

DPSA Vacancies and Z83 Information

Your CV Must Be Detailed

Your Z83 must be accompanied by a recently updated, detailed CV.

Employment experience should be provided in chronological order.

For each position, provide:

• Name of institution/employer
• Position held
• Starting date
• Ending date
• Duties performed

The Department specifically asks that dates be provided in DD/MM/YYYY format so that the duration of experience can be calculated.

Information contained in your CV should correspond with the information on your Z83.

Do You Submit Certified Qualifications Immediately?

According to the vacancy notice, applicants are not required to submit copies of qualifications, service certificates and other relevant supporting documents during the initial application stage.

Only shortlisted candidates will be requested to submit certified copies of relevant documents on or before the interview.

Candidates with foreign qualifications may be required to provide an evaluation certificate from the South African Qualifications Authority (SAQA).

Recruitment and Verification Process

Candidates may be subjected to:

• Personnel Suitability Checks
• Verification checks
• Qualification verification
• Other relevant background checks
• Medical surveillance where applicable
• Practical exercises or tests

Tambo Memorial Hospital reserves the right to use practical exercises/tests for non-SMS positions to assess applicants’ suitability.

Closing Date

3 September 2026

Applications must be submitted before the closing date.

Due to the anticipated number of applications, applications will not necessarily be acknowledged.

If you do not receive a response within three months after the closing date, you should consider your application unsuccessful.

The Gauteng Department of Health applies Employment Equity principles, and people with disabilities are encouraged to apply.

CV Tips for Administration Clerk Applicants

Your CV should immediately show recruiters that you meet the two important educational requirements:

Grade 12 + Computer Literacy Certificate

Place these qualifications prominently in your education/training section.

If you have MEDSAS knowledge, include it under a section such as:

Computer & Administrative Skills

For example, where truthful:

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Data capturing
• Electronic record keeping
• MEDSAS
• Filing and document management

Highlight Relevant Experience

If applicable, mention duties involving:

• Data capturing
• Filing
• Record keeping
• Office administration
• Hospital administration
• Pharmacy administration
• Stock taking
• Stock reconciliation
• HR administration
• Leave administration
• Overtime administration
• Preparing rosters
• Asset administration
• Procurement administration
• Preparing reports and statistics

CV Profile Example

“Organised and computer-literate Grade 12 candidate with strong administrative, communication and time-management skills. Able to maintain accurate records, perform data capturing and filing duties, work independently and contribute effectively within a team. Reliable, punctual and able to work under pressure while maintaining attention to detail.”

Candidates with hospital experience could adapt it to:

“Organised and computer-literate administrative professional with Grade 12 and experience within a hospital environment. Skilled in record keeping, filing, data capturing and general administrative support, with strong communication, time-management and interpersonal skills.”

Only mention MEDSAS or hospital experience if you genuinely have it.

Possible Administration Clerk Interview Questions

Prepare for questions such as:

1. Tell us about yourself.
2. Why are you interested in this Administration Clerk position?
3. Why do you want to work at Tambo Memorial Hospital?
4. What do you understand about the duties of an Administration Clerk in a Pharmacy?
5. What computer programs can you use?
6. Do you have knowledge of MEDSAS?
7. What experience do you have with data capturing?
8. How do you ensure that captured information is accurate?
9. What experience do you have with filing?
10. Why is chronological filing important?
11. How would you manage daily, weekly and monthly statistics?
12. How would you calculate and record employee overtime?
13. What is your understanding of PMDS?
14. How would you ensure HR documents are submitted on time?
15. What experience do you have with stock taking?
16. What is stock reconciliation?
17. What would you do if physical stock did not match the recorded stock?
18. How would you manage several urgent administrative tasks at the same time?
19. Tell us about a time you worked under pressure.
20. How do you prioritise your workload?
21. Can you work independently?
22. How do you contribute when working in a team?
23. How would you handle conflict with a colleague?
24. Why is confidentiality important in a hospital environment?
25. Why should the Department of Health appoint you?

Important Application Summary

There are 2 Administration Clerk Level 5 positions available within the Pharmacy Directorate at Tambo Memorial Hospital.

Minimum qualification: Grade 12 or equivalent
Additional requirement: Computer literacy certificate
Experience: One year in a hospital environment is an added advantage
Salary: R237,453 per annum plus benefits
Reference: refs/056283
Closing Date: 3 September 2026