Office Administrator โ Visitor Safety and Protection Services (Fixed Term Contract) โ Table Mountain National Park โ Apply by 25 July 2025
Job Opportunity: Office Administrator โ Visitor Safety and Protection Services (Fixed Term Contract) โ Table Mountain National Park โ Apply by 25 July 2025
Location: Table Mountain National Park
Position: Office Administrator โ Visitor Safety and Protection Services
Paterson Grade: C2
Contract Type: Fixed Term (3 Years)
Closing Date: 25 July 2025
Overview
South African National Parks (SANParks) is seeking a self-motivated and detail-oriented Office Administrator to provide administrative support for Visitor Safety and Protection Services at Table Mountain National Park. This is a fixed-term contract for 3 years.
The successful candidate will be required to provide their own accommodation as there is no official accommodation in the park.
Key Responsibilities
-Maintain accurate and up-to-date volunteer databases, including personal details, training records, deployment history, and performance evaluations.
-Develop and manage volunteer duty rosters, ensuring adequate coverage in priority areas and coordinating availability and shift changes.
-Ensure all volunteers meet legal and organisational requirements (e.g., background checks, firearm permits where applicable).
-Maintain compliance documentation for audits and reviews.
-Draft and distribute internal communications, updates, and notices to volunteers.
-Schedule and coordinate meetings with partners, including SAPS, City of Cape Town, and community safety forums.
-Manage inventory of uniforms, safety gear, and training materials.
-Process requisitions for supplies and coordinate logistics for events and deployments.
-Maintain records of volunteer milestones and achievements, organise recognition events, and issue certificates or awards.
-Assist in tracking programme expenses and preparing budget reports.
-Compile regular reports on volunteer activities, incidents, and programme outcomes.
-Document safety briefings, training sessions, and stakeholder meetings.
Minimum Requirements
–National Diploma / NQF Level 6 qualification in Office Administration, Business Administration, or Project Management.
-Minimum of 3 yearsโ experience in Operations, Programme, or Finance administration with excellent financial management skills.
-Valid driverโs licence and relevant driving experience.
-Proficiency in MS Word, MS Excel, MS PowerPoint, and MS Outlook is essential.
-Ability to work with Financial Administration and Human Resources policies, procedures, and practices.
-Knowledge of the Public Finance Management Act and Supply Chain Management procurement processes.
-Strong written communication and interpersonal skills.
-Ability to work independently without supervision, meet deadlines, and pay attention to detail.
-Initiative, flexibility, and the ability to work under pressure with patience and determination.
Additional Information
- The remuneration package is based on the salary scale of a Paterson C2 job grade.
- SANParks is an equal opportunity employer and reserves the right not to make an appointment.
- South African citizens will receive preference, and foreign qualifications must be evaluated by SAQA prior to application.
APPLICATION PROCESS
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