{"id":19259,"date":"2025-01-12T17:27:19","date_gmt":"2025-01-12T17:27:19","guid":{"rendered":"https:\/\/matchupdates.co.za\/?p=19142"},"modified":"2025-01-12T17:27:19","modified_gmt":"2025-01-12T17:27:19","slug":"trending-talent-administrative-assistant","status":"publish","type":"post","link":"https:\/\/zentrofly.com\/jobs\/trending-talent-administrative-assistant\/","title":{"rendered":"Trending Talent – Administrative Assistant"},"content":{"rendered":"\n

Job Title:<\/strong> Administrative Assistant (Licensing Administrator) – Readvertisement<\/p>\n\n\n\n

Location:<\/strong> Gaborone, Botswana
Closing Date:<\/strong> 31 January 2025<\/p>\n\n\n\n

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Overview<\/strong><\/h3>\n\n\n\n

We are seeking a detail-oriented and organized Administrative Assistant (Licensing Administrator) to join our team in Gaborone, Botswana. The ideal candidate will be responsible for ensuring compliance with licensing requirements, managing controlled stationery, and performing general administrative duties. This role involves liaising with stakeholders, coordinating licensing renewals, and maintaining accurate records.<\/p>\n\n\n\n

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Key Responsibilities<\/strong><\/h3>\n\n\n\n

License Renewal Applications<\/strong><\/h4>\n\n\n\n

-Obtain renewal schedules from internal stakeholders and notify site owners three months in advance.<\/p>\n\n\n\n

-Prepare site files with all necessary documentation and schedule site meetings.<\/p>\n\n\n\n

-Guide site owners on renewal requirements and obtain completed document packs.<\/p>\n\n\n\n

-Capture updated photos, fingerprints, and ITC reports as required.<\/p>\n\n\n\n

-Liaise with stakeholders to gather tax information and ensure documents are certified by a Commissioner of Oaths.<\/p>\n\n\n\n

-Conduct quality assurance checks before submission to the Botswana Gambling Authority (BGA).<\/p>\n\n\n\n

-Handle advertising approvals, generate purchase orders for payments, and ensure all deadlines are met.<\/p>\n\n\n\n

Monitoring System Administration<\/strong><\/h4>\n\n\n\n

-Accurately capture and update license application information on relevant systems.<\/p>\n\n\n\n

-Notify BGA of employee changes associated with site licenses.<\/p>\n\n\n\n

-Monitor license validity and ensure systems are updated promptly.<\/p>\n\n\n\n

-Print and distribute employee cards, maintaining accurate records.<\/p>\n\n\n\n

Controlled Stationery Administration<\/strong><\/h4>\n\n\n\n

-Manage and audit controlled stationery, including registers, keys, and locks.<\/p>\n\n\n\n

-Coordinate orders, distribution, and destruction of stationery and keys as required.<\/p>\n\n\n\n

-Reconcile records and ensure compliance with stock control policies and legislative standards.<\/p>\n\n\n\n

Financial Administration<\/strong><\/h4>\n\n\n\n

-Manage petty cash for licensing activities and reconcile monthly.<\/p>\n\n\n\n

-Generate and track purchase orders, ensuring timely approval and payment.<\/p>\n\n\n\n

-Liaise with BGA and site owners regarding fines, payments, and appeals.<\/p>\n\n\n\n

-Perform annual reconciliation of licensing fees and submit reports to relevant departments.<\/p>\n\n\n\n

New Gambling Employee Licensing<\/strong><\/h4>\n\n\n\n

-Review employee license applications for accuracy and completeness.<\/p>\n\n\n\n

-Collect required documentation, including fingerprints, photos, and ITC reports.<\/p>\n\n\n\n

-Process applications and track status in the Evolution system.<\/p>\n\n\n\n

-Distribute approved licenses and maintain accurate records of employee movements.<\/p>\n\n\n\n

General Administration<\/strong><\/h4>\n\n\n\n

-Maintain and update lease agreement schedules and licensing records.<\/p>\n\n\n\n

-Coordinate procurement processes, including controlled stationery and marketing materials.<\/p>\n\n\n\n

-Perform stock control checks and reconcile records monthly.<\/p>\n\n\n\n

-Provide administrative support for marketing, promotions, and general office tasks.<\/p>\n\n\n\n

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Qualifications and Experience<\/strong><\/h3>\n\n\n\n