Location: Lobatse Town Council, Botswana
Closing Date: 11 March 2025
Overview:
Lobatse Town Council is seeking a qualified Senior Office Secretary to provide high-level secretarial and office management support to Deputy Heads of Departments/Deputy Directors. The role involves handling administrative tasks, managing correspondence, and ensuring efficient office operations.
Responsibilities:
-Receive, screen, and direct clients to appropriate offices.
-Type letters, Savingrams, reports, and minutes while maintaining high standards.
-Manage the office diary and ensure appointments are well-coordinated.
-Supervise and assess the performance of junior office staff.
-Retrieve, process, and organize data for reports and required documentation.
-Oversee the supervision of junior staff assigned to the division within a ministry department.
-Undertake other related duties as directed by management.
Requirements and Skills:
- Qualifications:
- National Diploma or Higher National Diploma in Secretarial Studies (NDSS/HNDSS),
- OR Diploma in Business Skills,
- OR Bachelor of Office Management (BOM),
- OR Bachelor of Office Management Technology (BOMT) or an equivalent qualification.
- Experience:
- At least two (2) years of experience as an Office Secretary at level C3.
- Key Competencies:
- Strong interpersonal skills and ability to work with people.
- Excellent verbal and written communication skills.
- Strong organizational and planning abilities.
- Ability to deliver results and meet customer expectations.
- Attention to detail and ability to follow instructions and procedures.
Benefits:
- Contribution to a pension scheme (Government pays 15%, employee pays 5%).
- Optional Medical Aid Scheme (Government pays 50%, employee pays 50%).
Application Process:
Interested candidates should submit their applications, clearly quoting Vacancy Circular No. 4 of 2025, and include:
- Full name, address, and date of birth.
- Certified copies of qualifications, Omang (National ID), and two (2) recent work-related references (not older than 12 months).
- Letter of appointment to the current post.
- A detailed Curriculum Vitae (CV) outlining career history and responsibilities.
Important Notes:
- Applications must be routed through the Heads of Departments.
- Applications should be submitted in a sealed envelope, labeled with the position applied for and the Vacancy Circular number.
- Hand-delivered applications should be dropped at the Records Management Unit, registered, and placed in the secure application box.
- Emailed, scanned, and faxed applications will not be considered.
- Applications will be opened or removed from the secure application box one day after the closing date at 09:00 hrs.
Submission Address:
Town Clerk
Lobatse Town Council
Private Bag 28
LOBATSE
For further inquiries, please contact the HR Office at 5305950/5305963.