Secretaries (9 Positions) โ Level 05 โ SA Army & Air Defence Artillery โ Pretoria & Bloemfontein
Job Opportunities
Salary: R228 321 โ R268 950 per annum (Level 05)
Centres & Refs:
- Air Defence Artillery Formation HQ (ADA FMN HQ), Pretoria โ REF: ADAFMN/01/41/25/07 (1 post)
- SA Army Headquarters Unit, Dequar Road, Pretoria โ REF: ARMYHQ/01/41/25/08 (7 posts)
- Army Support Base Bloemfontein (ASB), Bloemfontein โ REF: ASBBFN/01/41/25/09 (1 post)
Overview
The Department of Defence is recruiting 9 Secretaries to provide professional secretarial, clerical and administrative support to senior leadership structures across Air Defence Artillery Formation HQ, SA Army Headquarters Unit, and ASB Bloemfontein. These are service-driven roles requiring strong organisation, impeccable discretion, and excellent communication.
Key Responsibilities
–Front-office & Calls: Receive, screen and route calls; take and relay messages; welcome and assist visitors.
–Meetings & Events: Arrange venues, schedules, invitations, refreshments; take/prepare basic minutes; coordinate board/section meetings.
–Travel & S&T: Coordinate travel and logistics; prepare and submit subsistence & travel (S&T) claims/advances.
–Documents & Filing: Type and format letters, memos, reports; handle classified files where applicable; manage incoming/outgoing documents; maintain effective filing systems.
–Office Operations: Operate office equipment (fax/scanner/printer/copier); manage stationery and refreshments procurement; maintain diaries/calendars.
–Directorate/Unit Support: Provide day-to-day secretarial support to Directors/Chief Directorates/Commanding Officers; compile routine correspondence; remain abreast of DOD procedures.
Minimum Requirements
–Grade 12 / NQF Level 4 (or equivalent).
–Secretarial/Administration experience is an added advantage (essential at ADA FMN HQ to have relevant admin/secretarial exposure; appropriate academic qualifications advantageous).
–Computer literacy: MS Word, Excel, PowerPoint (Lotus Notes/Outlook where applicable).
–Typing skills and proven ability to operate office equipment.
–Communication: Excellent English (written & verbal), strong telephone etiquette and interpersonal skills.
–Professionalism & Reliability: High levels of discretion, tact, organisation, accuracy and attention to detail.
–Clearance: Ability to obtain the required Security/Confidential Clearance within 12 months (applicable to ADA FMN HQ & SA Army HQ posts).
Nice to have: Analytical, innovative and problem-solving ability; ability to prioritise under pressure; creativity and initiative; ability to search/analyse documents and situations.
Employment Equity
It is the Departmentโs intention to promote equity (race, gender and disability) through these appointments, in line with the Employment Equity Plan and numeric targets.
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