Position: Administrative Clerk
Department: Sec Distribution
Location: Queensburgh, KwaZulu-Natal, South Africa
Employment Type: Permanent
Number of Positions: 1
Job Category: Administrative
Reference Number: CLO260831-2
Closing Date: 5 September 2026

Overview

An opportunity is available for an experienced and organised Administrative Clerk to join the Distribution department in Queensburgh, KwaZulu-Natal.

The successful candidate will provide general administrative support across different functions within the department. Key duties will include invoice processing, driver reconciliations, RMA administration, document control, data capturing, stock and cash reconciliation, and cashless payment administration.

This position requires a candidate with Grade 12 or a National Certificate and at least two years of work experience.

Key Responsibilities

– Perform general administrative duties within the department.

– Provide relief and administrative support across different roles when required.

– Capture Clover and Danone RMAs daily.

– Ensure Danone RMAs are released on time.

– Prepare uplift registers.

– Submit RMA and other required documents for scanning daily.

– Process invoices accurately on the system.

– Complete driver reconciliations and ensure records balance.

– Check driver cash balances and escalate any discrepancies to management.

– Ensure driver stock balances are accurately maintained.

– Assist with the administration of cashless payment methods.

– Work with payment platforms such as Flash, Kazang, Shop2Shop and EFTs.

– Maintain accurate administrative records and documentation.

– Ensure documents are properly controlled, filed and submitted for scanning.

– Perform data-capturing duties where required.

– Assist with additional administrative tasks as required by the department.

Minimum Requirements

Applicants should have:

• Grade 12 / Matric or a National Certificate.
• At least 2 years of work experience.
• Good computer literacy.
• Strong attention to detail.
• Good numerical and administrative abilities.
• Ability to work accurately with records, invoices and reconciliations.

Previous data-capturing experience will be advantageous.

Requirements and Skills

The ideal candidate should demonstrate:

• Strong administrative skills.
• Good computer skills.
• Accuracy and attention to detail.
• Good numerical ability.
• Effective communication skills.
• Strong interpersonal skills.
• Ability to work effectively as part of a team.
• Honesty and consistency.
• Good organisational and time-management skills.
• Ability to adapt to different administrative responsibilities.
• Ability to identify and escalate discrepancies appropriately.

Experience with invoices, reconciliations, document control, RMAs, driver administration or cashless payment systems would be beneficial.

Possible Interview Questions

• Tell us about your previous administrative experience.
• What experience do you have with data capturing?
• How do you ensure accuracy when processing invoices?
• Have you previously performed cash, stock or driver reconciliations?
• What would you do if a driver’s cash balance did not match the system records?
• How do you manage several administrative tasks with competing deadlines?
• What computer programs or administrative systems have you used?
• Tell us about a time you identified an error in a document or transaction.
• What experience do you have working with EFTs or other cashless payment systems?
• Are you comfortable providing administrative support across different functions within a department?

CV Tips for This Position

Make sure your Grade 12 or National Certificate and your two or more years of work experience are clearly visible on your CV.

Highlight previous experience involving:

• General administration.
• Data capturing.
• Invoice processing.
• Cash or stock reconciliation.
• Driver administration.
• Document control and filing.
• RMA processing.
• Microsoft Office or other computer systems.
• EFT and cashless payment administration.
• Preparing reports or registers.

Use specific examples of administrative duties you performed instead of simply writing “general admin” under your previous positions.

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APPLICATION PROCESS

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