The Department of Defence is inviting applications for the position of Administration Clerk within the Defence International Affairs Division. This is an excellent opportunity for unemployed matriculants and job seekers looking to start a career in the South African Public Service. No previous work experience is required.

Position Details

• Employer: Department of Defence
• Division: Defence International Affairs Division
• Position: Administration Clerk
• Reference Number: DIA/23/25/26
• Location: Armscor Building, Erasmuskloof, Pretoria
• Salary: R237,453 – R279,708 per annum (Level 05)
• Closing Date: 31 July 2026 at 16:00

Job Overview

The Department of Defence is looking for an organised and motivated Administration Clerk to provide administrative, procurement, personnel and financial support within the Defence International Affairs Division. The successful candidate will assist with office administration, record management, procurement processes, travel arrangements and general clerical duties.

Key Responsibilities

The successful candidate will be responsible for:

-Providing general administrative and clerical support.

-Recording, organising, storing and retrieving documents and correspondence.

-Maintaining filing systems and document registers.

-Updating office registers and statistics.

-Handling routine enquiries and office correspondence.

-Typing letters and official documents.

-Making photocopies and distributing documents to stakeholders.

-Assisting with procurement and supply chain administration.

-Obtaining quotations and preparing procurement documentation.

-Managing office stationery and maintaining the asset register.

-Maintaining leave registers and personnel records.

-Arranging travel and accommodation for officials.

-Capturing expenditure information and assisting with financial administration.

-Processing subsistence and travel claims.

-Managing petty cash and telephone accounts.

Minimum Requirements

Applicants must have:

• Grade 12 (Matric) or an equivalent NQF Level 4 qualification.
• No previous work experience required.
• Computer literacy in:
  • MS Word
  • MS Excel
  • MS PowerPoint
• Good written and verbal communication skills.
• Analytical and problem-solving skills.
• Good planning and organisational skills.
• Good interpersonal skills.
• Ability to work independently and within a team.
• Basic knowledge of the PFMA and Treasury Regulations relating to procurement and expenditure.

HOW TO APPLY

Applications must be submitted directly through the employer’s official recruitment platform before the closing date.

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